Translator in Outlook for Windows (2024)

Note:If the steps under this New Outlook tab don't work, you may notbe using new Outlook for Windows yet. Select Classic Outlookand follow those steps instead.

In Outlook, you have the option to:

Translate an email message | Change translation settings | Troubleshoot Translator missing |

Translate an email message

1. When you receive an email message written in another language, a prompt will appear at the top of the message asking if you'd like Outlook to translate it into your default language.

   

   Important:If you don't have the option to translate the message from the top of youremail, you may need to enable Connected experiences. Please go to Troubleshoot Translatormissing for more information.

2. If you select Translate message, Outlook will replace the message text with translated text.

3. You can then select Show original message to see the message in the original language.

Change translation settings

To change your translation preferencesand choose your translation language:

1. On the View tab, select View settings.

2. SelectMail, thenMessage handling.

3. Under Translation, select the options you prefer.

   Important:If you don't have Translation under Message handling, you may need to enable Connected experiences. Please go to Troubleshoot Translatormissing for more information.

Troubleshoot Translator missing

Translator requires Connected experiences to be enabledin Outlook. If it is not, you won't have the option to translate a message or change translation settings.

To enable Connected experiences for Translator:

1. On the View tab, select View settings.

2. Select General, then Privacy and data.

3. Scroll down to Privacy settings and select the Privacy settings button.

4. Under Connected experiences, turn the toggle On for Experiences that analyze your content.

Data use & privacy

Email translations provided by Translator for Outlook are powered by the online Microsoft Translator service. All data transmissions are secured via SSL, and are never stored, sampled, or shared with any first- or third-party entity. This means that all translation and processing happens on servers in-memory only. (This is also known as the "no-trace" option from Microsoft Translator.)

Translate an email message

When you receive an email message in another language, you'll see a prompt at the top of the message asking if you'd like Outlook to translate it into your preferred language.

When you receive an email in another language, you can respond in two different ways:

• In the message, select Translate message.Outlookreplaces the message text with translated text, and this translation is cached for 15 days—which means you don't need to translate the same message twice.

  After you've translated the message, you can select Show original to see the message in the original languageor Turn on automatic translation to always translate messages to your preferred language.

• In the message, select Never translate.Outlook won't ask you if you'd like to translate messages in that language in the future.

If, for some reason, Outlookdoesn't offer these options, select the Translate button from the ribbon, or right-click on the message and select Translate, then Translate Message.

• On the Home tab, select Translate > Translate Message.

  

Translate part of an email message

To translate just a bit of text from a message, select that text and right-click. Outlook will show you the translation right there in the context menu that appears.

You can also select text andright-click to translate to your preferred language when you're composing an email. When you click the translated text, you can insert it into the message you're writing.

To learn more, see Announcing new translation features in Outlook.

Note:Automatic translation and intelligent translation suggestions are only available for Exchange Online mailboxes.

Change translation settings

To change your translation preferences:

1. On theHome tab, selectTranslate, thenTranslation Preferences.

   

2. Select the options you prefer.

   

Data use & privacy

Email translations provided by Translator for Outlook are powered by the online Microsoft Translator service. All data transmissions are secured via SSL, and are never stored, sampled, or shared with any first- or third-party entity. This means that all translation and processing happens on servers in-memory only. (This is also known as the "no-trace" option from Microsoft Translator.)

Translate an email message

1. When you receive an email message written in another language, a prompt will appear at the top of the message asking if you'd like Outlook to translate it into your default language.

   Note: Outlookdoesn't translate messages that have fewer than 40 characters.

2. If you select Translate message, Outlook will replace the message text with translated text.

3. You can then select Show original message to see the message in the original language.

Change translation settings

To change your translation preferencesand choose your translation language:

1. On the View tab, select View settings.

2. SelectMail, thenMessage handling.

3. Under Translation, select the options you prefer.

Data use & privacy

Email translations provided by Translator for Outlook are powered by the online Microsoft Translator service. All data transmissions are secured via SSL, and are never stored, sampled, or shared with any first- or third-party entity. This means that all translation and processing happens on servers in-memory only. (This is also known as the "no-trace" option from Microsoft Translator.)